Recording Student Data Through Evernote
Recordkeeping. Parents need information. Administrators want data. Teachers want a trail of documentation. The result (in my case) has often been piles of poorly penned perceptions placed in my planbook. Enter Evernote.
Evernote is a suite of software and services designed for note taking and archiving. Evernote works on a desktop but also includes a free app that allows a user to access notes and data from any location. So how does this translate into a useful tool for teachers?
Using the FREE Evernote app on my iPad, here's how I transformed Student Data collection in my classroom.
#1. Notebooks.With the Notebook feature, I created one notebook for each class that I teach, one notebook for parent communication and one notebook to house notes and minutes from meetings that I attend.
#2. NotesWithin each notebook, I have ONE note established for each student to record important data, anecdotal notes as well as any communication/contact that I have with a parent. When I created my "notes" I created one as a template so that I wasn't retyping the same data again and again into each note. I then copied and pasted the template each time I created a new note for a student.
#3. Voice NotesRECORD voice notes within each student note. After I talk to a parent on the phone, I dictate a quick voice note into the student record. ***A Super Time Saver!!***
#4. Email into your NotebooksEvernote provides you with a unique email address that you can use to forward emails directly into your Evernote account . (But you can't email INTO a note itself) If you tag the subject line with @(notebook name) it goes directly into the appropriate notebook. I place links to parent contact notes within each student note.
Whenever I reply to a parent e-mail, I automatically bcc my Evernote Notebook titled Parent Contact and provide the subject line @parent contact to keep a file of e-mail responses. ***Keeping yourself Organized!!***<
#5. External LinksEmbed external links to student work, student profile information, etc.
#6 APPR Documentation
Within my professional portfolio, under Domain 4b Maintaining Accurate Records (Danielson) I provide a link to my evernote notes as evidence.
Frequently Asked Questions
??How do I know my evernote email address??To find your evernote email address,
- Click on the 'elephant' symbol in the upper left hand corner
- Click on your profile icon (upper left hand corner)
- Scroll down in the Account Settings.
- Tap evernote email address.
??How do I direct a note into a specific folder through email???
- To email a note into a notebook, simply amend the subject line of the email to read @notebook name
??How do I move misplaced notes into specific folders???
Within the note you want to move, click on i the symbol. A menu will open listing all available notebooks. Select the one you wish to move the note into.
Keeping organized and on track using Evernote AND Your Smarticles!!